Franking machine rental guide – how to lease a franking machine for your business

Updated on 29 August 2023

If you are a business owner, then you know the importance (and cost!) of mailing out your products and advertisements. You may also know that the rent of a franking machine can save you money on postage. But how do you go about renting one of these machines?

Quick, easy, no commitment!

This guide will tell you everything you need to know.

What is a franking machine and what does it do?

A franking machine is a machine that is used to apply postage to letters and packages. It allows businesses to send mail without having to go to the post office every time they need to send something.

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Franking machines can be leased or bought, and they come in different sizes depending on how much mail a business sends. See our separate guide to the cost of franking machines.

To use a franking machine, businesses first need to purchase postage credits, which can be done online or at the post office. Once they have credits, they can load them into the machine and use them to pay for postage.

Franking machines can also be used to print labels, track packages, and even schedule pickups. As a result, they are an essential piece of equipment for any business that sends a lot of mail.

The benefits of leasing a franking machine for your business

A franking machine can be a great asset for any business that regularly sends out letters or packages. By leasing a machine, you can take advantage of some big benefits.

  • First of all, you’ll save money on postage since franking machines offer significant discounts on standard rates.
  • Franking also gives your correspondence a professional look, which can help to impress clients and boost your business’s image.
  • Additionally, leasing a machine means that you won’t have to worry about the cost and hassle of maintenance and repairs – that’s all taken care of by the provider.

So if you’re looking for a cost-effective and convenient way to manage your business’s postal needs, leasing a franking machine is definitely worth considering.

How to choose the right franking machine to rent

There are a few things you need to consider before purchasing a franking machine.

The first is the volume of mail you send on a daily basis. If you only send a few items, then a lower-end model should suffice. However, if you regularly send out large quantities of mail, then you’ll need a more heavy-duty machine.
Another important consideration is the speed at which you need your mail to be processed. Some machines can handle several pieces of mail per minute, while others may take several minutes to complete a single item.
Finally, you’ll also need to think about the cost of postage. Some franking machines offer discounts on postage rates, so this is something worth considering if you’re looking to save money on your mailing costs.

With these factors in mind, you should be able to choose the right franking machine for your needs.

How to lease a franking machine from an authorised supplier

How to rent a franking machine

  1. Do your research

    When choosing a franking machine, it is important to consider your specific needs. Different models offer different features, such as the ability to process different sizes and weights of mail, automatic feeding, and integrated scales.

  2. Choose an authorised dealer

    Once you have decided on the perfect machine for your business, you will need to lease it from an authorised supplier. The process is relatively straightforward; simply choose a supplier, agree to their terms and conditions, and sign the lease agreement.

  3. Sign up to a rental agreement

    In most cases, you will also be required to pay a deposit, which will be refunded when you return the machine at the end of the lease period. By following these simple steps, you can ensure that your business has the right franking solution for its needs.

Which suppliers are authorised to offer franking machine rental?
The majority of well-known office machine suppliers are authorised to offer franking machine rental. This includes companies such as Pitney Bowes, Neopost, Frama, and Ascom.

Aside from the machine rental, what other costs should a business expect to incur?

There are a few other costs associated with leasing a franking machine.

  1. The first is the deposit, which is typically refunded at the end of the lease period.
  2. You will also need to pay for postage credits, which can be done online or at the post office. Once they have credits, they can load them into the machine and use them to pay for postage.
  3. There may also be a small monthly maintenance fee, which covers things like repairs and replacement parts. However, this is typically included in the lease agreement.

By considering these costs, you can make sure that you are prepared for all of the expenses associated with leasing a franking machine.

How to save money on your rental agreement

The cost of renting a franking machine can vary depending on the model you choose and the length of your rental agreement.

However, there are a few things you can do to keep the cost down.

  • First, be sure to shop around and compare prices from different suppliers.
  • Second, consider renting a machine for a longer period of time to get a better rate.
  • Finally, take advantage of any discounts or promotions that your chosen supplier may offer.

By following these simple tips, you can save money on your franking machine rental agreement and keep your business running smoothly.

Tips for using your franking machine safely and efficiently

Franking machines are a great way to save money on your postage costs, but it’s important to use them safely and efficiently. Here are some tips to help you get the most out of your machine:

  • Make sure that you always follow the manufacturer’s instructions when using your machine.
  • Be careful when loading envelopes into the machine. Avoid putting your fingers near the blades, and make sure that the envelopes are positioned correctly before you start.
  • If you’re using a self-inking stamp, be sure to clean the ink pad regularly. This will extend the life of your stamp and help to prevent smudging.
  • When you’re finished using your machine, be sure to unplug it and store it in a safe place. This will help to prevent accidents and prolong the life of your machine.

If you’re considering integrating a franking machine into your business, then this guide should have provided you with all of the information that you need in order to make an informed decision. Franking machines can offer significant advantages for businesses of all sizes, so it’s definitely worth considering leasing one for your own company. Just be sure to choose the right supplier and machine model for your needs in order to get the most out of your investment. Thanks for reading!

Reviewed by , Managing Director

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