Top 15 payroll companies in London compared – finding the best London payroll services

Updated on 8 February 2024

Are you looking for payroll companies in London? When it comes to managing business finances, especially payroll, it’s crucial to get it right. The ramifications of a mistake could potentially be costly, both financially and in terms of morale. For businesses in London, the need to find a competent, reliable payroll company cannot be overstated.

 
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With this in mind, we’ve compiled a list of the top 15 payroll providers in London. By examining their strengths, weaknesses and areas of specialisation, this review should serve as a guide in choosing the most suitable payroll provider for your business.

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Best payroll companies in London

CompanyKey FeaturesFees (Estimate)
MoorepayComprehensive services, User-friendly software, SMEs focusedStarting at £50 per month
PayescapeCloud-based, High level of customisation, Excellent customer serviceStarting at £60 per month
Payroll Business SolutionsIntegrated software solution, Ideal for medium to large businessesContact for quote
Cintra HR & Payroll ServicesExceptional customer service, User-friendly experienceStarting at £75 per month
Trace Payroll ServicesMix of payroll and HR management, Over 40 years of experienceContact for quote
PayplusFlexible services, Dedicated payroll manager for each accountStarting at £45 per month
Dataplan Payroll LimitedStrong security and compliance, Wide array of servicesStarting at £65 per month
RSM Employer ServicesPart of a global network, Offers international payrollContact for quote
Paycheck PlusGlobal payroll solutions, Strong compliance protocolsContact for quote
SGW PayrollVariety of payroll solutions, High levels of accuracyStarting at £55 per month
The Payroll SiteReliable and accurate, Serves various sectorsStarting at £6.50 per month
ADPFully automated, Real-time reporting, 24/7 supportStarting at £70 per month
Easy PAYEPersonalised solutions, Dedicated account managerStarting at £40 per month
FMP GlobalWide range of services, Domestic, international, and expatriate payrollContact for quote
SymatrixOutsourced services, Strong commitment to technologyStarting at £80 per month
Payroll companies in London

Remember, the fees are typically based on a per-employee-per-month basis and may include setup fees. Some companies may have a variable pricing model based on the complexity of your payroll, so be sure to clarify all costs before making a decision.

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1. Moorepay

Moorepay is a well-established payroll company with a rich history dating back to the 1960s. It provides payroll and HR services to small and medium-sized enterprises (SMEs) across the UK. Known for its comprehensive services and user-friendly software, Moorepay is a favourite among businesses that seek to streamline their payroll and HR processes.

Key FeaturesFees (Estimate)
Comprehensive services, User-friendly software, SMEs focusedStarting at £50 per month

Moorepay pros and cons

ProsCons
Comprehensive servicesPricing could be expensive for smaller businesses
User-friendly softwareSome clients report slow customer service response
SMEs focused

Best suited for…

Moorepay is best suited for small to medium-sized businesses seeking comprehensive, tailored payroll solutions. Their expertise ensures accuracy, compliance, and streamlined payroll processes, ideal for London-based companies.

Further information

Read our Moorepay review, or visit the website.

2. Payescape

Payescape offers a cloud-based payroll solution that is both versatile and efficient. The company is lauded for its commitment to customer service, offering tailored services that match the specific needs of individual businesses. For organisations seeking a high level of customisation, Payescape is a top choice.

Key FeaturesFees (Estimate)
Cloud-based, High level of customisation, Excellent customer serviceStarting at £60 per month

Payescape pros and cons

ProsCons
Cloud-based and easily accessibleMay not be ideal for companies without internet access
High level of customisationMay require some time to set up and customise
Excellent customer service

Best suited for…

Payescape is best suited for businesses of all sizes looking for flexible, scalable payroll services. With advanced technology, they offer efficient, secure payroll management tailored to London’s diverse market.

Further information

Read our Payescape review, or visit the website.

3. Payroll Business Solutions

This London-based payroll company offers an integrated software solution called Accord Payroll. Designed to manage complex payroll requirements, Payroll Business Solutions is ideal for medium to large businesses. With a flexible system and in-house development team, they can adapt to meet unique client needs.

Key FeaturesFees (Estimate)
Integrated software solution, Ideal for medium to large businessesContact for quote

Payroll Business Solutions pros and cons

ProsCons
Integrated software solutionPricing information not readily available
Ideal for medium to large businessesMight not be suited to small businesses

Best suited for…

Payroll Business Solutions is ideal for companies requiring robust, integrated payroll systems. Their Accord Payroll software provides flexibility, reliability, and compliance, making it a top choice for London-based firms.

Further information

Visit the website here.

4. Cintra HR & Payroll Services

Cintra is renowned for its exceptional customer service and powerful HR and payroll solutions. Their commitment to creating a user-friendly experience while delivering high-quality services makes them a top choice for businesses of all sizes.

Key FeaturesFees (Estimate)
Exceptional customer service, User-friendly experienceStarting at £75 per month

Cintra pros and cons

ProsCons
Exceptional customer serviceSlightly higher starting price
User-friendly experienceMight have a learning curve for non-tech-savvy users

Best suited for…

Cintra is best suited for organisations seeking a personalised payroll and HR solution. Their award-winning service combines innovation with user-friendly software, ensuring a seamless experience for London’s dynamic business landscape.

Further information

Visit the website here.

5. Trace Payroll Services

Serving businesses for over 40 years, Trace Payroll Services offers a mix of payroll and HR management services. Their solutions are designed to improve accuracy, save time and reduce the risk of errors. For businesses looking for a seasoned provider, Trace Payroll Services is a robust option.

Key FeaturesFees (Estimate)
Mix of payroll and HR management, Over 40 years of experienceContact for quote

Trace pros and cons

ProsCons
Mix of payroll and HR managementPricing information not readily available
Over 40 years of experienceSome may find the interface outdated

Best suited for…

Trace Payroll is best suited for enterprises looking for a reliable and efficient payroll service. Their expertise in handling complex payroll requirements makes them a preferred choice for London’s diverse business sectors.

Further information

Visit the website here.

6. Payplus

Payplus offers a range of flexible, fully managed payroll services suitable for small to medium-sized businesses. Known for their personal touch, Payplus ensures a dedicated payroll manager for each account, providing a consistent point of contact and personalised service.

Key FeaturesFees (Estimate)
Flexible services, Dedicated payroll manager for each accountStarting at £45 per month

Payplus pros and cons

ProsCons
Flexible servicesMight not offer as many features as some competitors
Dedicated payroll manager for each account

Best suited for…

Payplus is best suited for small to medium enterprises (SMEs) requiring straightforward, reliable payroll services. Their expertise in managing bespoke payroll solutions makes them a trusted partner for London’s SMEs.

Further information

Visit the website here.

7. Dataplan Payroll Limited

With a strong reputation for security and compliance, Dataplan Payroll Limited offers an array of services including PAYE, pensions, and gender pay gap reporting. Particularly suitable for larger organisations or those in regulated industries, Dataplan is a secure and dependable option.

Key FeaturesFees (Estimate)
Strong security and compliance, Wide array of servicesStarting at £65 per month

Dataplan Payroll pros and cons

ProsCons
Strong security and complianceMore expensive than some competitors
Wide array of servicesMight be more complex than necessary for small businesses

Best suited for…

Dataplan Payroll Limited is ideal for businesses seeking innovative, customised payroll solutions. Their focus on technology and client-centric service makes them a standout provider for London’s evolving payroll needs.

Further information

Visit the website here.

8. RSM Employer Services

As part of a global network, RSM Employer Services provides a range of payroll services, including international payroll. RSM is an excellent choice for businesses with a multinational workforce or those planning to expand overseas.

Key FeaturesFees (Estimate)
Part of a global network, Offers international payrollContact for quote

RSM pros and cons

ProsCons
Part of a global networkPricing information not readily available
Offers international payrollMight be overwhelming for businesses operating only in the UK

Best suited for…

RSM Employer Services is best suited for companies looking for comprehensive employer services, including payroll. Their expertise ensures compliance, efficiency, and scalability, catering to the diverse needs of London’s business community.

Further information

Visit the website here.

9. Paycheck Plus

Paycheck Plus offers an award-winning payroll service, delivering global payroll solutions with the precision of local expertise. With strong compliance protocols and a range of payroll services, Paycheck Plus is suitable for businesses of all sizes.

Key FeaturesFees (Estimate)
Global payroll solutions, Strong compliance protocolsContact for quote

Paycheck Plus pros and cons

ProsCons
Global payroll solutionsPricing information not readily available
Strong compliance protocolsNot as beneficial for businesses operating only domestically

Best suited for…

Paycheck Plus is best suited for businesses requiring award-winning, bespoke payroll services. Their precision, expertise, and tailored support make them a leading choice for companies across London, ensuring compliance and satisfaction.

Further information

Visit the website here.

10. SGW Payroll

SGW Payroll offers a variety of payroll solutions including fully managed services, payroll consultancy, and bespoke payroll solutions. Known for their attention to detail and high levels of accuracy, SGW is an excellent choice for businesses looking for comprehensive payroll services.

Key FeaturesFees (Estimate)
Variety of payroll solutions, High levels of accuracyStarting at £55 per month

SGW Payroll pros and cons

ProsCons
Variety of payroll solutionsMight be more than necessary for simple payroll needs
High levels of accuracy

Best suited for…

SGW Payroll is best suited for businesses of all sizes looking for custom payroll solutions. Their personal approach and commitment to accuracy make them a reliable choice for London’s varied and dynamic business landscape.

Further information

Visit the website here.

11. The Payroll Site

The Payroll Site provides reliable and accurate payroll solutions to businesses across various sectors. Known for their prompt and professional service, JGA is a good choice for businesses seeking hassle-free payroll management.

Key FeaturesFees (Estimate)
Reliable and accurate, Serves various sectorsStarting at £6.50 per month

The Payroll Site pros and cons

ProsCons
Reliable and accurateSome users report the software isn’t as intuitive
Serves various sectors

Best suited for…

The Payroll Site is best suited for small businesses and freelancers in London seeking a straightforward, user-friendly online payroll system. Their service offers flexibility and control, simplifying payroll tasks efficiently.

Further information

Visit the website here.

12. ADP

ADP offers a fully automated payroll solution with real-time reporting and round-the-clock support. Ideal for businesses looking to digitise their payroll, ADP’s services are both efficient and reliable.

Key FeaturesFees (Estimate)
Fully automated, Real-time reporting, 24/7 supportStarting at £70 per month

ADP pros and cons

ProsCons
Fully automatedSome users may prefer more manual control
Real-time reporting, 24/7 supportMore expensive starting price

Best suited for…

ADP is best suited for businesses of all sizes, from small startups to large corporations, looking for scalable, global payroll solutions. Their extensive experience and innovative technology provide reliable payroll processing for London’s diverse business environment.

Further information

Read our ADP payroll review or visit the website.

13. Easy PAYE

Easy PAYE offers personalised payroll solutions for small to medium-sized businesses. With a dedicated account manager for every client, The Payroll Department provides high-quality service with a personal touch.

Key FeaturesFees (Estimate)
Personalised solutions, Dedicated account managerStarting at £40 per month

Easy PAYE pros and cons

ProsCons
Personalised solutionsMight not be ideal for companies looking for a one-size-fits-all solution
Dedicated account manager

Best suited for…

Easy PAYE is best suited for small to medium-sized businesses in London seeking hassle-free, efficient payroll services. Their personalised approach ensures compliance and accuracy, making payroll management straightforward and reliable.

Further information

Visit the website here.

14. FMP Global

FMP Global is a well-established payroll company that offers a wide range of payroll services including domestic, international, and expatriate payroll. Particularly suitable for businesses with diverse payroll needs, FMP Global is a versatile and reliable provider.

Key FeaturesFees (Estimate)
Wide range of services, Domestic, international, and expatriate payrollContact for quote

FMP Global pros and cons

ProsCons
Wide range of servicesPricing information not readily available
Domestic, international, and expatriate payrollMight offer more features than necessary for small, local businesses

Best suited for…

FMP Global is best suited for multinational corporations and SMEs looking for comprehensive payroll and HR solutions. Their global expertise and local knowledge make them a preferred partner for businesses operating in and around London.

Further information

Visit the website here.

15. Symatrix

Symatrix is a leading provider of outsourced payroll services, known for their strong commitment to technology and automation. They offer comprehensive, cloud-based payroll solutions, making them an excellent choice for businesses seeking an efficient and modern payroll system.

Key FeaturesFees (Estimate)
Outsourced services, Strong commitment to technologyStarting at £80 per month

Symatrix pros and cons

ProsCons
Outsourced servicesNot ideal for companies wanting to maintain in-house control
Strong commitment to technologyHigher starting price

Best suited for…

Symatrix is best suited for organisations that prioritise integrated HR and payroll services powered by Oracle Cloud applications. Their expert consultancy and managed services offer scalability and efficiency for London’s dynamic business environment.

Further information

Visit the website here.

Final words – Payroll companies in London

In conclusion, choosing the right payroll provider for your business involves considering factors such as the size of your business, the complexity of your payroll, your budget, and the level of customer support you need.

Whether you’re a small start-up or a well-established corporation, London boasts a diverse range of top-quality payroll companies to meet your needs.

The most important thing when choosing payroll companies in London is to do your research, compare your options, and choose a provider that fits your business model and growth plans.

FAQ – Choosing payroll companies in London

Why should I outsource my payroll?

Outsourcing your payroll can save your business valuable time and resources, while reducing the risk of errors that can result in penalties. It also ensures you remain compliant with evolving legislation and tax codes.

How much does it cost to outsource payroll?

The cost of outsourcing payroll varies widely based on your company size, the complexity of your payroll, and the specific services you require. Contact providers directly for an accurate quote.

Are payroll companies regulated?

Yes, payroll companies in the UK are regulated by various bodies including the HM Revenue and Customs (HMRC) and the Chartered Institute of Payroll Professionals (CIPP).

Can payroll providers help with tax compliance?

Absolutely. Payroll providers handle tax calculations and deductions, ensuring compliance with current tax laws.

Should I choose a local or national provider?

This depends on your needs. Local providers may offer more personalised service, while national providers may have more resources and advanced technologies.

How can I transition from my current payroll system to a new provider?

Most payroll providers will assist with the transition process, helping to import your data and set up your new system.

What are some red flags when choosing a payroll provider?

Red flags include poor customer service, a lack of transparency about fees, outdated technology, and negative reviews from current or past clients.

What size businesses do payroll providers cater to?

Payroll providers cater to all business sizes, from small start-ups to large multinational corporations. It’s important to choose a provider that specialises in businesses of your size.

Can payroll companies handle international payroll?

Yes, many payroll companies offer services for international payroll. This can be especially beneficial if your company has employees in multiple countries.

1How secure is my data with a payroll provider?

Reputable payroll providers have stringent security measures in place to protect your data, including encryption, secure servers, and strict privacy policies.

Can a payroll company integrate with my current HR software?

Many payroll companies offer integrations with popular HR software. Check with the provider to confirm this.

Can payroll providers assist with benefits administration?

Yes, many payroll providers also offer benefits administration services, including pension contributions, health benefits, and employee perks.

How can I compare different payroll providers?

Consider factors like pricing, services offered, customer service quality, and technology used. Also, consider recommendations from other businesses and online reviews.

What kind of customer support should I expect?

Good payroll providers offer robust customer support, including a dedicated account manager and multiple channels of communication such as phone, email, and live chat.

Will I have a dedicated account manager?

Most payroll providers assign a dedicated account manager to each client to provide consistent, personalised service. However, this may vary, so it’s worth checking.

How frequently will the payroll be processed?

Most companies process payroll on a weekly, bi-weekly, semi-monthly, or monthly basis. The frequency will depend on your agreement with the payroll provider.

Can payroll providers handle contract and freelance workers?

Yes, many payroll providers can handle payroll for all types of employees, including full-time, part-time, contract, and freelance workers.

Can payroll providers help with year-end reporting and P60s?

Absolutely. Year-end reporting and P60 issuance are standard services offered by most payroll providers.

Can a payroll provider assist with auto-enrolment pensions?

Ye, many payroll providers will manage auto-enrolment pensions as part of their service, ensuring your business is compliant with pension regulations.

Can I switch payroll providers mid-year?

Yes, it’s possible to switch payroll providers mid-year, though it’s often easier to switch at the end of a tax year. The new provider will typically help you make the transition.

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